Pre-recording Presentations to Save Time

Meetings are no doubt an essential part of growing a successful business–it’s where great minds meet to achieve the best results you aim for. But it’s also a fact that meetings take up valuable time that’s better spent on things more productive.

Let’s face it, we all want our live meetings to go as flawless as possible. However, there’s only so much we can do with what limited time we have at work. The good news is that VideoCom’s suite of applications can help cut your preparation time in recording professional-looking videos with its easy-to-use tools and features.

Making meetings more effective

Don’t get me wrong, doing live presentations are in no way considered a bad practice when it comes to communicating with people within your organization. There are, however, times when you just need to get your message across to your audience with as little effort as possible, without having to deal with the stress of getting lost in the middle of your report. There’s also a risk of missing important bits of information along the way, only to realize you’ve done so when it’s too late.

Pre-recording your presentation is a great way to achieve a fluid, more effective online meeting while also minimizing potential mishaps. It allows you to carefully mold the flow of the presentation to your liking, complete with all the elements you need to add for a more polished outcome. VideoCom Presenter has all the tools you need to achieve this.

You also have more freedom to choose when you want to start working on your pre-recorded presentation. Waiting for important data but want to start working on your pre-recorded video? Then just work on the parts that can be completed for the time being–you can make adjustments later as you see fit without the time pressure. Believe me, this sense of peace of mind really takes a lot of stress away.

Meetings done in this fashion also help people focus on your content first, without too many distractions and interruptions. That being said, questions can be asked after the pre-recorded presentation–that’s one great way for the meeting to not get derailed so that the flow from start to finish is buttery smooth since everyone is expected to have already watched your content in advance before the discussion starts.

Anytime is a suitable time for everyone

In case you haven’t realized it yet, you can make it so that everyone gets to “attend” your pre-recorded presentation without worrying about what time they’re available. Just send them an email with the link to your pre-recorded presentation. It’s also important to let them know how they can communicate their questions about the presentation: perhaps they can respond to the email you sent or better yet, have them leave direct comments on the pre-recorded presentation you sent, which is actually possible if your pre-recorded presentations are created using VideoCom Presenter and uploaded to the VideoCom cloud. 

Where’s the magic here? Well, if people within your organization work at different time zones and different schedules, then they get to watch it during the time their available–no need to always set a specific schedule for everyone to attend like how it goes with live presentations! The only deadline you need to set is their viewing deadline, so keep that in mind.

It’s always good to know that there exists this option that can change the way you organize meetings in the workplace. A pre-recorded presentation is a great time saver for you and the people in your organization, you just have to use the best tool available today.